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Systems & Data Administrator

Job Reference tbigc/TP/53731/1040 #LI-MS1

The job has expired.

Number of Positions:
Contract Type:
Permanent/Full Time
Contract Details:
Working Hours:
35 per week
Closing Date:
Seniority level:
Entry level
Company Industry:
Information Technology and Services
Job Function:

Focus of the Role

We don’t just talk, we do. Lead the change with us.

At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere. 

We are a global team of nearly 800 changemakers, operating in more than 30 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference. 

In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us.

Please note, it is essential you have an existing right to work in the UK to apply for this role.

We encourage early application as we reserve the right, if required, to close this role ahead of the date advertised.

Job Introduction

We are seeking a Systems & Data Administrator within the People Team as the Institute rapidly scales and we implement Workday ERP.  You’ll report into the HRIS & Analytics Manager, and play a key role in supporting our HRIS systems and data capabilities.

The People Team, part of Internal Operations, is innovative, focused and fast paced. We work closely with all parts of the Institute to create a talented, engaged and high performing workforce, and our HR information systems and data analytics are crucial to what we do.

This is a great opportunity for an individual with systems acumen to be involved with the implementation and ongoing maintenance of Workday as the Institute expands globally.

Key Responsibilities

  • To act as Systems Administrator for all HRIS systems, responsible for system administration, maintenance of user access rights, system health checks and liaising with software suppliers;
  • Support the organisation on implementation and testing of new releases and functionality of Workday, working closely with the People Team, Finance and IT
  • Workday Configuration for HCM including reporting, Core HR, Benefits, Absence and Compensation
  • Troubleshoot and diagnose system issues, and recommend effective solutions, escalating to the software suppliers or HRIS & Analytics Manager where appropriate
  • Build reports & dashboards; implement bulk data uploads
  • Assist with data audits and system cleansing
  • Maintain documentation and process maps for all configuration changes or upgrades deployed
  • Maintain training materials and documentation relating to all HRIS systems including Workday, Lattice and LinkedIn Learning
  • Adhere to both internal quality standards in statutory compliance i.e. HMRC rules, Data Protection Act
  • Creating scheduled and ad hoc reports and analytics as directed
  • Act as back up system administrator for Finance Team

Person Specification

  • Experience in working with HR systems, with an understanding of business process configuration, reporting, security administration, etc.
  • Excellent attention to detail, methodical, logical and communication skills with experience in discussing complex issues with end users
  • Technically competent with evidence of self- development and a natural curiosity for systems and data
  • Highly organised self-starter with a willing to challenge in a constructive manner. Delivering strong customer focus with tact and diplomacy
  • Highly organised and capable of prioritising duties during periods of high volume to meet deadlines
  • Ability to work with cross-functional stakeholders and establish strong working relationships
  • Works well with teams or in a team environment, with the ability to work independently
  • Good knowledge of HR or payroll/finance systems (Workday ERP desirable) and understanding of how the system works to support the key business processes in Finance and HR
  • Advanced user of Excel, PowerPoint and Word
  • Experience of Using Microsoft Visio (desirable)
  • The ideal candidate will have worked in HR and be able to recognise anomalies in the system and how best to report back to the team