Recruitment Coordinator (Maternity cover)

Job Reference: tbigc/TP/5126/173
Number of Positions: 1
Contract Type: Fixed Term/Full Time
Contract Details: Ongoing
Salary: Competitive
Working Hours: 35 Hours per week
Job Category: People
Business Area / Division: Resources - People
Business Unit: United Kingdom
Location: London

Focus of the Role

The People Team is looking for a Recruitment Coordinator to work alongside its Talent Acquisition Advisors . You will actively participate in the full recruitment and talent management cycle and be an integral part of a close-knit team of HR Professionals. 

Job Introduction

Whilst the focus of this role is talent acquisition you will also have the opportunity to get involved in the wider work of the People Team.

This is a maternity cover role for the period to 31 August 2020.

Key Responsibilities

The duties of this post-holder are:


  • Processing offers and onboarding tasks including new hire set up in the People System (CIPHR)
  • Liaising with internal stakeholders to progress onboarding of successful candidates
  • Manage and maintain recruitment data, and update candidate records as needed, including entering NDA documentation and relevant interview details


  • Advertising jobs on our applicant tracking system (TribePad) and external job boards
  • Updating and maintaining the People Team recruitment and onboarding trackers
  • Advising internal stakeholders on recruitment processes, eg. authority to recruit, job descriptions, job posting
  • Diary management; scheduling interviews directly with candidates and hiring managers. Working with the Talent Acquisition Advisors to assist with interview coordinating logistics
  • Managing the candidate journey and hiring manager experience on the applicant tracking system
  • Managing candidate communication including post interview feedback
  • Conducting accurate pre-employment checks including identification, right to work status and employment references
  • Managing the People Team’s recruitment inbox, and acting as first point of contact for candidate enquiries
  • Collecting required documents from the candidates and maintaining our internal database.


  • Being an advocate for promoting a positive and efficient recruitment and onboarding journey
  • Possessing a true desire to enhance the candidate journey and give the best onboarding experience for our people
  • Suggesting improvements on recruitment metrics and reporting to gain insight to improve processes and candidate journey
  • Suggesting best practice and innovative approaches to improve time to hire and reduce cost
  • Becoming a master user of the our applicant tracking system
  • Undertaking project work such as the annual Institute Internship programme.

Person Specification

This is a role in a fast-paced team, working within complex policy areas that are highly scrutinised. Therefore, the successful candidate for the role should be able to display the majority of the following:

  • High organisation with strong attention to detail, excellent administration skills, and the ability to manage systems and processes
  • Experience working within a busy recruitment team 
  • The ability to work on multiple projects and priorities in a deadline-driven environment, with the and adaptablity to change
  • Supporting the wider People Team and working collaboratively to perform other duties as reasonably required to achieve the goals of the team and the Institute
  • Proficiency in Microsoft Office, Word, Excel and PowerPoint
  • Previous experience using an ATS (applicant tracking system) and/or HR system desirable

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. It exists to equip political leaders and governments with the tools to create open, inclusive and prosperous societies in a globalised world.

We do this within two connected divisions:

Government Advisory

Our Government Advisory teams work directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It has both non-profit partners and a client base and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia.

Policy Futures

Our Policy Futures work encompasses three broad areas:

  • Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics;
  • Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and
  • Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world.

What we believe in as an organisation:

  • Open and Progressive – you’ll believe in the value of teamwork
  • Bold and Pragmatic – you’ll approach everything you do with integrity and authenticity
  • Optimistic Changemakers – you’ll be focused on results

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability.

We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you're successful, discuss any adjustments you might need to thrive in your role.