HR Coordinator

Focus of the Role

You’ll be an integral part of our close-knit Institute Resources Team which incorporates Finance, Legal, IT, and the People Team where you’ll be based.  You’ll be looking for the opportunity to advance your career in HR to work for an ambitious organisation with a clear social mission and provide support to our busy People Team.  You’ll be working closely with the HR Business Partners and our Recruitment Team, and bring attention to detail, strong organisational skills and an ambition to support, and eventually lead, all aspects of the employee life cycle.

Key Responsibilities

Know How:

• Strong organisational and time management skills and experience of managing and prioritising workload
• Excellent written and verbal communication skills
• Degree in Human Resources or related business area advantageous
• Understanding of UK employment law and the role of a modern People Team function
• Experience of administration or record management with a desire to get it right
• Familiarity with Microsoft programmes and intermediate competency in using Excel, Word, and Power point (and keen to learn more!)
• Some knowledge of international employment law advantageous (e.g. US, Middle East, Africa)
• Full understanding of HR functions and best practices

Accountability:

• Supporting the HR Business Partners with cross Institutive initiatives such as wellbeing and performance management
• Responsible for the data integrity of information held in our people management system (CIPHR) and ensuring it’s always up to date
• Support with the Institute’s annual and periodic audit requests
• Supplier liaison and administration: managing reports and invoicing (e.g. OH, EAP, LinkedIn)
• Maintaining and co-creating content within our Learning & Development platform (LinkedIn Learning)

Responsibility:

• Proactive administration of all HR processes such as new starters, contract extensions, leavers, promotions, secondments, references, probation reviews, parental leave, and flexible working requests
• Provide professional and efficient administrative service from the start to end of the employee lifecycle
• Support the HR Business Partners with formal meetings for various Employee Relations cases (e.g. disciplinaries and grievances)
• Producing scheduled and ad-hoc HR reports from our people management system

• Coordinating our onboarding process (e.g. organising inductions and managing our ‘buddy’ programme)
• Lead our people management system data administration – data maintenance, reporting and user configuration
• Assisting where necessary with monthly payroll processes
• Supporting, and eventually leading on, HR project work and new initiatives

Judgement:

• Managing the expectations of stakeholders with clear communication and diplomacy

• Demonstrate discretion and respect for confidentiality when dealing with sensitive information or personal matters
• Strong decision-making and problem-solving skills
• Managing conflicting demands and an ability to prioritise accordingly

Ambition:

• Work with the People Team and Institute Resources to deliver excellent administrative and people support services to the organisation
• Drives continuous improvement of TBI’s HR processes
• Put forward new ideas for delivering our objectives in line with the organisation’s strategy
• Bringing an innovative approach to ensure we are always adapting to serve the individual needs our employees most effectively

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. It exists to equip political leaders and governments with the tools to create open, inclusive and prosperous societies in a globalised world.

We do this within two connected divisions:

Government Advisory

Our Government Advisory teams work directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It has both non-profit partners and a client base and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia.

Policy Futures

Our Policy Futures work encompasses three broad areas:

• Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics;
• Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and
• Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world.

What we believe in as an organisation:

• Open and Progressive – you’ll believe in the value of teamwork
• Bold and Pragmatic – you’ll approach everything you do with integrity and authenticity
• Optimistic Changemakers – you’ll be focused on results

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability.

We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you're successful, discuss any adjustments you might need to thrive in your role.