Payroll Manager (Maternity Cover)

Focus of the Role

Working within our Finance Team, you will manage and oversee the Institute’s global payroll processes and delivery of benefits for over 250 employees.  You’ll liaise with our payroll providers to deliver a seamless, high-quality service, and manage our benefits provision with local teams. UK and international payroll and benefits experience is essential.  You’ll be an integral part of our close-knit Institute Resources Team which incorporates Finance, People, Legal & IT.  Please note this is a 9 month fixed term contract covering maternity leave.

Key Responsibilities

Know How:

• Experience in autonomously managing multiple global payrolls and data management
• Comprehensive knowledge of payroll and benefit best practice and external regulatory requirements
• Technical and analytical skills for application with payroll and payroll and benefits reporting
• Experience of benefits management offering development and day to day administration and delivery
• Experience of implementing and delivering pension schemes and benefits such as private medical, vision care, life assurance, cycle to work, and enhanced sickness and parental entitlement

Accountability:

• Lead and manage our payroll process, liaising with our Finance and People Teams, employees and TBI’s outsourced payroll providers as needed
• Build and maintain trusted relationships with benefit and payroll external providers
• Responsibility for the collation and maintenance of the integrity and consistency of payroll and benefit data, ensuring compliance with agreed processes and undertaking auditing and statutory reporting
• Lead the renewal of our benefit plans based on employee needs, quality of service, and value for money

Responsibility: 

• Manage the preparation and coordination of the Institute’s payrolls for over 250 employees
• Review and update international payroll and benefits requirements impacted by new legislation as necessary
• Maintain, update and help create relevant payroll and benefit policies, procedures, and forms when required
• Maintain relevant payroll & benefit data within TBI’s people management system (CIPHR)
• Assist with the submission of statutory notices, audit requests and relevant tax documents (e.g. P11Ds)
• Main point of contact for all payroll and benefits queries
• Manage our benefit providers to ensure we have a cost-effective and high-quality offer.
• Collaborate on new projects and initiatives impacting payroll and benefits as necessary

Judgement:

• A comprehensive understanding of GDPR legislation and best practice data management and retention
• Able to work collaboratively with global teams and employees to finalise Institute payrolls in a timely, accurate, and professional manner
• Work with colleagues across the Institute to address technical and jurisdictional challenges as they arise and implement lessons learned
• Seek to improve the payroll processes and benefits delivery continuously

Ambition:

• Work with the Institute Resources function as a stakeholder in excellent delivery of business support services to the organisation
• Drives continuous improvement of TBI’s payroll processes and benefits provision in line with the objectives of the organisation
• Bringing an innovative approach to ensure we are always adapting to serve the individual needs of our employees most effectively

Person Specification

Person Specification:

The successful candidate for the role should be able to display the majority of the following:

• Experience of processing UK payroll and specific knowledge of related legislation and statutory requirements, including PAYE
• Intermediate to expert user of Excel with strong attention to detail and a high level of data manipulation and reporting capability
• Understanding of financial processing, controls and compliance
• Adept at using information technology and Excel to manage and analyse data accurately with attention to detail
• Proactively improve processes and implement change
• Excellent communication skills with the ability to build strong relationships internally and externally
• A collaborative nature and willingness to perform other duties as reasonably required to achieve the goals of our team and the Institute

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. It exists to equip political leaders and governments with the tools to create open, inclusive and prosperous societies in a globalised world.

We do this within two connected divisions:

Government Advisory

Our Government Advisory teams work directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It has both non-profit partners and a client base and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia.

Policy Futures

Our Policy Futures work encompasses three broad areas:

• Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics;
• Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and
• Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world.

What we believe in as an organisation:

• Open and Progressive – you’ll believe in the value of teamwork
• Bold and Pragmatic – you’ll approach everything you do with integrity and authenticity
• Optimistic Changemakers – you’ll be focused on results

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability.

We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you're successful, discuss any adjustments you might need to thrive in your role.