Midweight Project Manager

Job Introduction

We’re looking for a talented Midweight Project Manager to join our team here in London. This person will support our Lead Project Manager with day-to-day TBI work including management of internal teams, resourcing, trafficking and reporting. There is fantastic opportunity for growth in this role as the Institute’s outputs continue to expand, as well as an option for hybrid working. Ultimately, Project Management is the hub that’s holding everything together. You make sure work is delivered on time, on brief and managed efficiently. If you genuinely love what you do, are driven and passionate, then we want to hear from you.

Key Responsibilities

• Assist the Lead Project Manager with forward planning, holding regular status meetings/catch ups and updating status and workflow documents
• Act as a giant octopus i.e. the conduit between the studio, editorial, social, policy and advisory teams to ensure communication is open and projects run smoothly
• Manage resource and project workflow across the studio for the design team so we’re efficient and effective in our delivery
• Set up and run kick off meetings at the beginning of every project, ensuring all are clear on the agreed actions/plan discussed, and keep track of progress/approvals
• Types of projects you will be working on include, but are not limited to, branding, event collateral, web and social assets, reports and data visualisation
• Motivate, direct and challenge teams to produce incredible creative work
• Manage relationships with third party vendors, including liaising with internal budget holders and our legal, compliance and finance teams
• Run clear and positive briefing/feedback sessions that ensure we create the best quality work on time, on budget and on brief (whilst having fun in the process)
• Manage multiple workstreams and be confident in reprioritising, playing deadline Jenga, and flagging concerns with relevant teams when needed
• Work closely with the Lead Project Manager and Head of Design to define and allocate resource, having a point of view on the skills sets required for the project and the best approach to the brief
• Be an advocate for all internal processes and have a cool head in chaotic times

Person Specification

• Ability and appetite to bring people together to create and inspire solutions
• Process-oriented with a strong point of view and distinct voice
• Conscientious with a sharp attention to detail
• Tech savvy; a pro at picking up new systems
• Experience equivalent to approximately 3-4 years in advertising/marketing agency
• Demonstrable experience in delivering projects to quality, on time, on budget and across multiple channels
• Good verbal and written communication skills; ability to influence, negotiate and solve problems at all levels and stages of a project
• Have a strong understanding of production processes for digital, social, motion and print
• Contribute ideas, energy and good vibes

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. We exist to equip political leaders and governments to build open, inclusive and prosperous societies. We work hard, every day, to make a difference. When governments work well they are able to create economic and social change in a way that promotes fairness, social justice and opportunity. We work relentlessly to support leader and governments with the challenges they face. Giving them practical solutions and actionable insights, that once implemented, can be transformative for their people  

We do this within two connected divisions: 

 Government Advisory 

Our Advisory Practice works directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It has both non-profit partners and a client base and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia. We are currently in a rapid expansion phase from c. 18 countries at present, to 30 by December 2022.

 Policy Futures 

Our Policy Futures work encompasses three broad areas: 

• Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics; 
• Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and 
• Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world. 

As an organisation, the core beliefs we all embrace are: 

• Open and Progressive: you’ll believe in the value of teamwork 
• Bold and Pragmatic: you’ll approach everything you do with integrity and authenticity 
• Optimistic Changemaker: you’ll be focused on results 

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability. We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you\'re successful, discuss any adjustments you might need to thrive in your role.