WAHO Team Assistant

tbigc/TP/53380/601 #LI-NM1

The job has expired.

Number of Positions:
1
Contract Type:
Fixed Term/Full Time
Contract Details:
Ongoing
Salary:
Working Hours:
35
Location:
Abidjan
Closing Date:
01/08/2022
Job Category:
Advisory
Business Area / Division:
Advisory - Africa
Business Unit:
Côte d'ivoire

Focus of the Role

West African Health Organisation (WAHO) is the Specialized Institution responsible for health issues for the Economic Community of West African States (ECOWAS). WAHO’s objective is the attainment of the highest possible standard and protection of the health of the peoples in the sub-region through the harmonisation of policies of Member States, pooling of resources, and cooperation with one another and with others for collective and strategic combat against the health problems of the sub-region. Following the onset of the Covid-19 pandemic, the public health agenda has never been more important.

TBI is supporting the West Africa Health Organisation (WAHO) to strengthen its institutional capacity to respond more effectively to routine public health issues and pandemics. This work will be focused on improving the capacity of WAHO and its staff to deliver on their mandates and duties.

Job Introduction

The programme is looking for Team Assistant to provide general admin and operations functions. This is a one-year fixed-term role, which will be based in Abidjan, Cote d’Ivoire.

Key Responsibilities

The team assistant will work collaboratively with the Programme Lead to support for the aims of the programme and the day-to-day functions the team. The key responsibilities of the role include:

Admin Support

  • Travel support: assist with organising visas, flights, transport, accommodation, transfers, currency, inoculations, schedule meetings and prepare detailed itineraries and supporting briefing/materials
  • Meetings and Events – set up and coordinate internal and external meetings and events, including scheduling, logistics, preparing agendas, circulating papers, tracking action points and taking minutes
  • Sending out routine emails and updates such as the TBI weekly note, working together with activity leads

General Support

  • Filing: creating, maintaining the team’s shared drive; retrieving paper/electronic materials for review (for example - ahead of meetings or in support of projects)
  • Maintaining contact database: scanning/typing business cards, filing cards and keeping contacts up to date
  • Filing receipts and tracking expenditure for team events
  • Prepare invoices for third party contractors (e.g.  team office, staff vehicles, communication, travel and support) for processing
  • Supporting the team to facilitate requests for IT solutions, business and access cards, office consumables etc
  • Liaise with the Analyst based in Bobo Dioulasso, Burkina Faso to provide operational support for team visits and activities
  • General admin support to the programme as required

Person Specification

The successful candidate for the role should be able to display the majority of the following:

  • Previous PA or administrative experience
  • Excellent communication, time management and organisational skills
  • Proficient IT skills including Microsoft Word, Excel, PowerPoint and Outlook
  • Good interpersonal and communication skills
  • High levels of discretion, good judgement and tact
  • An ability to operate in a fast-moving and pressured environment
  • Proactive team player with a positive attitude
  • Perform other duties as reasonably required to achieve the goals of your team and the Institute
  • Ability to manage upwards
  • Problem-solving skills
  • Strong attention to detail
  • Ability to deliver in a fast-paced environment
  • Problem-solving and technical troubleshooting skills
  • Ability to think creatively
  • Fluency in English and French is required (oral and written)
  • A strong sense of ethics, discretion and perseverance required
  • Experience in living and working in developing countries is essential; good working knowledge and experience of the West Africa sub-region are desirable

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. We exist to equip political leaders and governments to build open, inclusive and prosperous societies. We work hard, every day, to make a difference. When governments work well they are able to create economic and social change in a way that promotes fairness, social justice and opportunity. We work relentlessly to support leader and governments with the challenges they face. Giving them practical solutions and actionable insights, that once implemented, can be transformative for their people  

We do this within two connected divisions: 

 Government Advisory 

Our Government Advisory teams work directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It works with a variety of partners and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia.

 Policy Futures 

Our Policy Futures work encompasses three broad areas: 

  • Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics; 
  • Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and 
  • Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world. 

As an organisation, the core beliefs we all embrace are: 

  • Open and Progressive: you’ll believe in the value of teamwork 
  • Bold and Pragmatic: you’ll approach everything you do with integrity and authenticity 
  • Optimistic Changemaker: you’ll be focused on results 

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability. We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you\'re successful, discuss any adjustments you might need to thrive in your role.