Project Coordinator - Americas

Focus of the Role

Candidates need to have the right to work in US.

This new position of Project Coordinator is to be situated in the Institute’s US office in New York City, reporting into the Project Manager, Americas. The role will support the quality delivery and growth of the programme to drive efficiency and ensure it has the maximum intended impact on its beneficiaries. The role is expected to contribute towards quality delivery of Generation Global’s Americas strategy and for the stewardship of key programme stakeholders.

Job Introduction

Know-How:

• As a skilled project coordinator, the ability to deliver activities effectively according to business plan, timelines and budget.
• Represent the programme and the Institute effectively at working levels at external events and meetings.
• Contribute towards sharing of lessons learned and best practice examples with other projects across the organisation.

Accountability:

• Support the project manager to contribute towards pursuing relevant fundraising opportunities.
• Ensure funds are applied according to financial management and control policies, and within approved budgets to deliver on agreed priorities within agreed timeframes.
• Coordinate Gen G’s videoconferencing activities, including scheduling videoconferences, facilitating bookings and liaising with teachers and facilitators as needed.    

Key Responsibilities

Responsibility:

• Under the supervision of the project manager, ensure effective delivery of project activities in accordance with the business plan, workplan, timelines and budget.
• Work with technical teams and facilitators, when needed, in the delivery of annual programme plans.
• Work closely with the Education and Training Unit to support teachers as well as provide support in the scheduling of trainings, video conferences, digital dialogue, by colleagues, teachers and external facilitators.
• Ensure financial systems and processes are adhered to and regularly monitor project expenditure against budget to mitigate underspends/ overspends and to ensure Value for Money.
• Support the project manager in the design, identification and development of new partnership and funding opportunities.
• Support the project manager in the implementation of Monitoring, Evaluation and Learning (MEL) activities, including data collection and analysis, in line with the CE pillar’s strategy and projects’ MEL plans.
• Be responsible for facilitating at least one VC a month, as well as participating in facilitation training and quality assurance.
• Carry out other duties as may be required.

Judgement:

• Work with the project manager on the external context that may affect the implementation of the strategy, infomed by on the ground insight and experience.
• Ensure compliance with all relevant corporate policies, project systems and processes, including those related to safeguarding, security and legal matters.
• Contribute to the production of the project’s risk matrix and its annual review. Support the project manager to work with colleagues across the Institute and externally, where applicable, to mitigate these risks.

Ambition:

• Support the project manager in the development of annual business plans and best practice guidelines related to project cycle management.
• Contribute to Generation Global’s communications plan, and provide support in advocacy and fundraising for the project.
• Support the project manager to adhere to action research principles, ensuring project design is informed by research and that project evaluation informs research, and that lessons are shared with the wider stakeholder community to inform best practice and influence policy change.
• Keep abreast of changes in the sector to ensure the ongoing relevance of our work and to explore potential new projects, innovations and partnerships.

Person Specification

This role sits in a fast-paced Programmes Team and should demonstrate the following core skills:

• Experience in an office environment, carrying out administrative duties and with attention to detail.
• Awareness of local educational context and positive track record of working with relevant Generation Global stakeholders e.g. government bodies, educators, not for profit and private sector organisations.
• Experience in coordinating and implementing multiple and varied tasks according to plan and budget.
• Self starter with the ability to manage own work load and flexibility to be able to respond, on occasion, to requests at short notice.  
• Understanding and experience of supporting budgeting, monitoring and reporting, and ensuring compliance with TBI finance policies on procurement and Value for Money.
• Awareness of relevant policy contexts and the need to influence policy with evidence of effective programming and practical solutions.
• Working knowledge and understanding of Monitoring, Evaluation and Learning systems and processes, including impact assessment and reporting, and sharing lessons and best practice.
• Ability to collaborate within teams and across areas of expertise to design and implement projects to the highest quality.
• Ability to communicate in English and Spanish (desired), both verbally and in writing, to a high standard.
• Able to network with a range of stakeholders in order to coordinate partnerships and relationships that advance the mission of the Institute and advocate its work.
• Awareness of diverse funding sources, and experience of contributing to successful project development and proposal/bid-writing for a range of donors.
• Ability to be take initiative and contribute towards creative problem solving.
• Ability to drive continual improvements to systems and ways of working.
• Passion for tackling complex social challenges, and dedication to effecting meaningful change.

How to apply

To apply, please send your CV and a bespoke covering letter today setting out how you meet the person specification for this role 

About The Institute

At the Tony Blair Institute for Global Change we are dedicated to making globalisation work for the many, not the few. We do this by helping countries, their people and their governments, address some of the most difficult challenges in the world today – beginning with those where we think we can break new ground, offering leaders new thinking and new approaches. Our staff – over 200 of them, based all over the world – are working on some of the most intractable problems around issues of co-existence, governance, the peace process in the Middle East and renewing the centre.